Venue Coordinator vs. Wedding Coordinator

Here are the main differences between a Venue Manager and a personal Wedding Coordinator, and the roles they will play on your wedding day. Be sure you are getting the service that best suits your needs, before and on your wedding day.

What are the responsibilities of a Venue Coordinator?

• Act as the on-site liaison between your wedding coordinator and Hotel operations staff. 
• Establish your guest room block and monitor the status of reservations (if applicable). 
• Personally oversee the details of the bride and groom’s room reservations (if applicable). 
• Recommend Special Event Professionals to provide wedding coordination, music, floral, photography, ceremony officiant, invitations and amenities. 
• Act as menu consultant for all food and beverage selections. 
• Detail your Banquet Event Order and Wedding “Resume” outlining all of your event specifics and overnight accommodations to ensure that all information is communicated successfully to the operational team of the Hotel. 
• Create an estimate of charges outlining your financial commitments and deposit schedule. 
• Create a floor plan of your function space in order for you to plan and provide the Hotel with your seating arrangements. 
• Oversee the ceremony and reception room(s) set-up, food preparation and other Hotel operations. 
• Ensure a seamless transition to the Banquet Captain on the day of your event. 
• Review your banquet checks for accuracy, prior to the completion of your final bill.

What are the responsibilities of an independent, professional Wedding Coordinator?

• Assist with etiquette and protocol for invitations, family matters, ceremony and toasts. 
• Create a timeline for your entire wedding day, including the ceremony and reception to supply to the Special Events Manager. 
• Organize and coordinate your ceremony rehearsal. Remind bridal party of all pertinent “call times” and “don’t forgets” on the wedding day. 
• Confirm call times and details with all vendors several days prior to the wedding day. 
• Be the liaison with your family, bridal party and all vendors. 
• Assist the bride and bridal party with dressing. 
• Ensure the ladies have their corsages and bouquets, etc., and assist with pinning of the gentlemen’s boutonnières. 
• Deliver and arrange ceremony programs, escort cards, place cards, favors and any personal items. 
• Coordinate your actual ceremony (i.e. line up bride party, assist bride with dress, etc.) 
• Coordinate your reception (i.e. grand entrance, first dance, toasts, cake cutting, etc.) 
• Coordinate with vendors and the Hotel Banquet Captain to ensure timeliness of your events. 
• Collect any personal items you may have brought at the conclusion of the reception. 
• Count and collect all wedding gifts and deliver them to the appropriate location at the conclusion of your event. 
• Assist you with full-service coordinating from your engagement to your honeymoon, should you select a full-service package.

Liane McCombs Wedding and Event Planning
Award winning wedding coordination services for the greater Lake Tahoe region.
775-771-4153
lianemccombs@gmail.com